NEWMAN CENTRE ROOM RENTAL TERMS AND FEES
The Newman Centre has the luxury of 2 large rooms on the main floor of the house. The Oak Room, the larger of the two and suitable for receptions, and the Cardinal Newman room, for smaller gatherings or to compliment the Oak Room for larger events. Both of these rooms are offered for a variety of parish and community events, including receptions for Newman Centre parishioners (weddings, anniversary celebrations, funerals, baptisms, dinners), receptions for Catholic couples that are getting married at another Catholic Church, and social gatherings for university faculty.
The Newman Centre reserves the right to refuse any group or organization whose mission and values are in conflict with the teachings and laws of the Roman Catholic Church. Further, the activities of the Newman Centre take priority over any other facility usage. Facility usage by any group does not mean that the Newman Centre endorses such group. If the Newman Centre determines that its facilities are required for an in-house function after they are booked for a rental, the rental may be cancelled. Facility usage must be for at least 2 hours in length and not to exceed 16 hours/day.
Room Rental Fees
The Oak Room - $100.00 per hour (100 person capacity)
The Cardinal Newman Room - $50.00 per hour (50 person capacity)
Note: The fire code maximum for both rooms is 150 people
Set up/Moving fee to relocate or move furniture - $60.00
Note: Moving the piano is an additional fee of $120.00 for tuning purposes
Kitchen Rental (includes any use of Kitchen space) - $25.00 per hour
Audio/Visual Rental (includes TV, Video and sound equipment) - $20.00
Table Rental (9 round tables available seating six)- $10.00 per table
Chair Rental (70 chairs available) - $5.00 per chair
Booking Fee - $50.00 (an initial non-refundable deposit is required to book the room in our calendar)
Security Deposit Security Deposit – A $250.00 security deposit is required to cover any cleaning or damages outside of the insurance policy. Upon satisfactory inspection of the facilities by the site supervisor and the Person Responsible after the event, this deposit will be refunded by mail. Any damages or cleaning costs will be applied against the security deposit.
All rentals require a mandatory Newman Centre site supervisor at the cost of $15.00 per hour for the duration of event as well as a minimum $45.00 surcharge for 1 hour setup, 1 hour cleanup and 1 hour pre-planning.
Wedding Photographs are $100.00 per hour as stated in the wedding guidelines.
The Newman Centre does not provide in-house catering, thus caterers must be arranged by the user. While the Newman Centre cannot recommend caterers, here is a list of caterers that have been used for past functions that may be of interest:
Heritage House Catering 289-314-9870 www.heritagehousecatering.ca
Aromas Catering 289-314-9870 www.heritagehousecatering.ca
Bon Appetit Catering 1-800-637-5395 www.bonappetitinc.com
Select Sandwich 416-921-7077 www.selectsandwich.ca
A La Carte Kitchen Inc. 416-971-4068 www.alacartekitchen.com
Daniel et Daniel 416-968-9275 www.danieletdaniel.ca
Steps to be taken prior to an event
A $50.00 non-refundable DEPOSIT is required to confirm booking and to hold the room(s).
A $250.00 security DEPOSIT is required when the contract is signed (refundable by mail within two weeks following a satisfactory facility inspection at the conclusion of the event).
Proof of insurance in the amount of $2,000,000 is required. To purchase this insurance, you may call P.A.L. Insurance Brokers at 1-800-265-8098.
If alcohol will be served, a LIQUOR PERMIT is required. Contact the LCBO to apply for a SOP (Special Occasion Permit). Note that at least 10 days is required for the LCBO to process a simple reception permit, so please apply early to avoid delays.
The entire rental fees, proof of insurance, liquor permit and completed contract are DUE IN FULL no later than ONE MONTH PRIOR to the event. Non-payment later than one month prior to the event may result in cancellation of the facility usage.
Ensure arrangements for room setup and moving furniture by Newman Centre maintenance staff are made with the Site Supervisor at least two days prior to the event. Please note that no open flame candles are allowed. Nails, tape, tacks or anything used to affix items to the walls are prohibited. Absolutely no rose or other flower petals are to be used on tables or as decoration in the house or chapel as they cause serious stains to fabric and carpets.
For rented tables, chairs, etc., it is most convenient for these items to be dropped-off the evening before the event. Please communicate the time of drop off and pickup to the secretary at least two days prior to the event to ensure someone is able to be in the house to receive.
Steps to be taken after the event
Catering staff and person responsible are required to clean kitchen, pantry and reception areas as specified on the Facility Usage Cleaning and Damage Inspection Sheet (including floors, dishes, wipe counters, take out garbage, etc.). The inspection sheet will be provided by the Site Supervisor and requires sign off by the caterer, person responsible and the Site Supervisor at the completion of the event. Security deposit will not be returned if facility inspection at the end of the event is unsigned or unsatisfactory.
Rented chairs, tables, etc. must be picked up as soon as possible before 10:00 a.m. the following morning.
Catering staff/person responsible is required to remove all food used for event. Either take it away or dispose of it here. No left over food is to be left on the premises.
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